Job Description

Filing Deadline: Fri 2/14/2025

UCSD Layoff from Career Appointment: Apply by 02/05/2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 02/14/2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position is located in Point Loma and will include a combination of onsite and remote work.

DESCRIPTION

The Ship Operations and Marine Technical Support (SOMTS) division at Scripps Institution of Oceanography supports world-class oceanographic research through the management of research vessels and marine technical services.

Under the general supervision of the Chief Administrative Officer (CAO), the Fund Manager is responsible for managing the financial and administrative activities of complex extramural, contractual, and internal research projects. This role supports faculty, researchers, and department leadership by ensuring compliance with federal, state, and university financial policies and regulations.

Key responsibilities include:

• Post-Award Administration - Manage federal, state, and private research funds from award receipt to final closeout. Maintain internal tracking systems, generate financial reports, review expenditures for compliance, and provide budget analysis. Meet regularly with Principal Investigators (PIs) to discuss financial status and future spending.

• Pre-Award Support - Assist with proposal preparation, including developing detailed budgets, ensuring compliance with funding agency guidelines, and coordinating submissions with PIs and central offices. Follow through on reporting requirements, no-cost extensions, and contract modifications.

• Business Office Administration - Serve as a liaison for financial transactions related to procurement, disbursements, and travel. Troubleshoot and resolve issues with campus financial systems such as OFC Procurement and Concur.

You are encouraged to review additional information about our organization at the following: https://scripps.ucsd.edu/home

QUALIFICATIONS

• Bachelor’s degree in business, finance, accounting, or a related field, or equivalent experience/training.

• Experience with research administration, including federal and non-federal grant compliance (e.g., OMB Uniform Guidance, NSF, ONR, DOD).

• Strong financial analysis and budgeting skills, including the ability to audit expenditures and generate financial projections.

• Excellent organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.

• Strong interpersonal and communication skills to effectively interact with faculty, staff, and administrative offices.

• Ability to work independently while collaborating within a team framework.

SPECIAL CONDITIONS

• Must be willing to work overtime as required to fulfill position responsibilities, particularly during proposal cycles and fiscal closing.

• Must be able to obtain Transportation Worker Identification Credential (TWIC) issued by Transportation Security Administration (TSA).

• Job offer is contingent upon satisfactory clearance based on Background Check results.

Pay Transparency Act

Annual Full Pay Range: $69,500 - $123,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $33.29 - $59.15

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

Job Tags

Similar Jobs