Job Description

Job Description

Job Description

Description:

We are a group of enthusiastic pet heroes who go beyond expectations at providing a personalized experience for all patient-guests and their parents. We currently provide dermatology, internal medicine, medical oncology, neurology, surgery, physical rehabilitation, ophthalmology, emergency, and urgent care services. Our quality of care and diverse specialty offerings makes VRCCO’s team the leaders in advanced pet care for Central Oregon. To improve the experience for our patients and help support our amazing team, we have created a purpose built veterinary hospital campus, with over 26,000 sq. ft. to serve our community. This facility has all the advanced diagnostic and therapeutic capabilities (MRI, CT, Fluoroscopy, chemotherapy, etc…). It also has a campus-like feeling for employees and clients with food trucks, childcare for staff, beer garden, and an upstairs balcony.

At the Veterinary Referral Center of Central Oregon, we believe that teamwork, superior patient and client care, education, and fun are the secret to a wonderful career. From day one we have known our staff has to come first to make this happen. We are pretty sure we are the first ever, and perhaps still the only, Veterinary Specialty Hospital to be Great Place To Work Certified (-company/7041336). Come see the difference for yourself and be a part of our team.

Job Summary:

The Fundraising Coordinator for the hospital’s 501(c)(3) charitable fund will lead efforts to grow the donor base, securing major gifts and corporate partnerships that provide financial support for pet owners needing emergency and specialty care. This part-time role (approx. 10 hours per week) focuses on developing innovative fundraising strategies, cultivating long-term donor relationships, and driving revenue through targeted campaigns and events.

The ideal candidate will have extensive experience in donor stewardship, event planning, and digital fundraising, with a passion for animal welfare. Strong skills in communication, grant writing, and data analysis will be essential for success.

Essential Functions:

• Fundraising Strategy Development: Create and implement multi-channel strategies to drive revenue growth through donor acquisition, corporate sponsorships, and grant applications.
• Event Planning: Lead the planning and execution of fundraising events, both virtual and in-person, to generate funds and increase donor participation.
• Data Management and Reporting: Track and analyze donor data, campaign performance, and financial results to optimize future fundraising efforts.
• Donor Research and Acquisition: Identify, research, and engage potential individual and corporate donors, focusing on expanding the hospital’s philanthropic reach.
• Donor Stewardship: Cultivate strong relationships with current and prospective donors through personalized outreach and ongoing communication.
• Fundraising Campaign Development: Plan, execute, and optimize fundraising strategies, including digital campaigns, events, and direct appeals.
• Grant Writing: Identify and apply for relevant grants to support the charitable fund.
• Reporting and Analysis: Track donor data and campaign outcomes, providing regular reports to leadership to measure the impact and ROI of fundraising efforts.
• Collaboration: Work closely with hospital leadership and marketing teams to ensure fundraising initiatives align with broader organizational goals.
• Financial: Work closely with the board of directors to facilitate grant requests. Oversee financial management and ensure adherence to 501(c)(3) regulations, maintaining the organization’s tax-exempt status and ensuring compliance with all reporting and governance requirements.

Other

• Other duties as assigned

Education & Experience:

• Proven experience in fundraising, sales, marketing, or a related field.
• Strong written and verbal communication skills, with a talent for storytelling and building relationships.
• Experience with donor management or CRM systems.
• Ability to work independently and manage multiple projects in a part-time capacity.
• Familiarity with fundraising for healthcare or animal welfare is a plus.
• Certification in fundraising (CFRE, ACFRE) is preferred.
• Passion for animal welfare and the hospital’s mission.
• Thorough understanding of 501(c)(3) regulations, including compliance with nonprofit governance and fundraising requirements.

Knowledge, skills, and abilities and/ or competencies:

• Proactive, self-motivated, and results-driven.
• Ability to connect with donors on a personal level, conveying the impact of their contributions.
• Exceptional interpersonal and communication skills, with the ability to build and maintain strong relationships with donors, stakeholders, and team members.
• Strong organizational skills and attention to detail.
• Online fundraising and social media engagement.
• Budgeting and financial reporting.

Physical demands:

• Sedentary Work: Sitting for extended periods, working at a computer, and making phone calls to engage with donors.
• Event Support: Occasional standing, walking, or light lifting (e.g., carrying materials or setting up for fundraising events).
• Travel: Some local travel may be required for in-person meetings with donors or attending fundraising events.
• The above duties are not an exclusive list. As the Coordinator’s knowledge base and skill set grow, training will be provided for more advanced duties.

EEO Statement:

VRCCO believes that a diverse and inclusive workforce is essential to our One Team success. All employment decisions are based on merit, experience, ability, performance, and business needs.

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