Job Description

Department: Operations

Reports to: Studio Owner

Hours/week: 35-40 - M-Th in-studio required 1:00-8:00 pm, possibility of 3-4 hours on Saturdays. Depending on skill set, teaching hours may be included in weekly hour total.

Salary: $45,000-$50,000/year, based upon previous experience.

Benefits: Employee benefits as described in the employee handbook, which could include contribution to health insurance, retirement plan, PTO, and casual workplace attire consisting of logo wear. 

Start Date: July/August 2025

Job Description:

As the Studio Manager, this person is responsible for building operations, studio operations, administration, assisting the Studio Owner and customer relations. This person will work closely with all members of staff and will be considered the first line of contact for any ASA customers. This key role supports the Studio Owner in leadership roles, the growth of the studio as a whole, and helping to keep a positive culture among staff and families.

The Studio Manager may have additional hours/week as a teacher or choreographer. The Studio Manager is not required to attend competitions/events unless specifically requested by the Owner, but must be in attendance for all studio wide events such as Open House, Recital, etc.

Job Tasks/Responsibilities: The studio manager’s tasks/responsibilities may include the following items and will have additional tasks added as needed by the studio owner/studio needs.

1. Be a clear example of maintaining studio values and professionalism at all times
2. Assist in First Impressions
3. Greet families and dancers
4. Maintain studio looking professional & clean - Hourly studio checks
5. Assist in facilities management
6. Assist with daily cleaning - vacuum, trash removal, front desk cleaning/organization, dressing rooms,etc .
7. Stock supplies/materials (water deliveries, etc)
8. Keep marketing materials full and organized
9. Be well versed in studio programs and offerings
10. Assist with updating business programs, processes, plans, and events, as needed
11. Assist in Customer Service
12. Greet and consult new families appropriately 
13. Greet and friendly talk with current parents and dancers
14. Assist in maintaining primary email account
15. Manage voicemails/call backs or route appropriately
16. Answer daily questions from dancers/parents
17. Answer incoming calls and answer/route appropriately
18. Track prospective students through onboarding process
19. Complete registration process for new and returning families.
20. Be knowledgeable of studio software
21. Keep student information up-to-date and organized, including updated waivers
22. Accounts Receivables
23. Tuition updates, tracking, charges, and scheduling auto-pay
24. Collections
25. Update & send email notices as needed
26. Enter invoices with due dates
27. Track and charge late fees
28. Manage and track payments for private lessons
29. Email Management
30. Respond efficiently to all emails to ASA email account/Forward to other staff as necessary
31. Maintain organized distribution lists in studio software
32. Communicate studio closings, emergency or otherwise, with students and staff
33. Create, update, and schedule emails
34. Monthly newsletters, Holiday closing reminders, Event reminders, payment reminders, Onboarding sequences, 9-word emails//inactive emails, etc
35. Studio Software Operations, Maintenance & Organization
36. Update yearly with waivers, dates, email sequences, etc
37. Enter class information with appropriate cost, dates, etc
38. Track retention among returning students in software - reach outs as needed
39. Track class attendance - reach out as necessary
40. Process/schedule/track student drops
41. Assist in Schedule & Calendar Creation, Organization, and Updating
42. Assist in class needs and schedule creation/organization
43. Enter: holidays, studio dates, competition/event dates, trial classes, sub dates, staff meetings, etc. into studio calendar
44. Share with staff
45. Create and/or update studio at-a-glance calendar 
46. Include needed social media reminders
47. Event preparations 
48. Studio planning preparations
49. Assist in giveaway planning for BAFWs and special events
50. Assist in tracking sub hours
51. Upload/update any necessary Google Drive documents, spreadsheets, etc. 
52. Keep Google Drive items well organized 
53. Assist with staff meeting agendas and leading staff meetings as needed
54. Office supply and general inventory
55. Maintain office materials
56. Maintain general inventory/bathroom inventory
57. Maintain class prop needs
58. Facilitate Quill, Nestle Water, etc. orders and deliveries
59. Manage store inventory
60. Monitor & prepare incoming store orders
61. Update inventory
62. Keep displays organized
63. Gather and order sizes/quantities of special event merch
64. Assist in planning, communicating, and facilitating merch sales
65. Size dancers for shoes, tights, leotards as needed
66. Oversee and train any administrative employees or help
67. Assist with administrative aspects of performance and event planning
68. Manage recital sign up and payments
69. Size students for costumes
70. Place costume orders
71. Inventory
72. Schedule and facilitate costume distribution
73. Gather and organize music files
74. Create performance programs
75. Volunteer logistics

Job Tags

Similar Jobs