Job Description

Position Location :

Summit Behavioral Healthcare

1101 Summit Road

Cincinnati, Ohio 45237

What you will do:

Daily Business Function of CCO Office:

Assist Chief Clinical Officer (CCO) and the Assistant Chief Clinical Officer (ACCO) of administrative duties including managing complex & confidential correspondence, facilitates meetings, assists with Physician Credentialing/Privileging processes to ensure compliance with the Joint Commission accreditation and Center for Medicare Services (CMS) standards. Assist in collecting and analyzing quality indicators for physician as a part of privileges (FPPE and OPPE) required by the Joint Commission.

Communicates decisions & directions from CCO/ACCO to clinical & medical staff, conveys rules & operating procedures to medical staff, track compliance mandates & notifies staff of deficiencies, provides notification to staff of policy changes, facilitates committees, assist with managing medical staff’s Continuous Medical Education program & monitors training reports. Coordinates conferences schedules. Maintains physician coverage schedule & monitors the coverage needs of the facility. Coordinates and manages the Medical Doctor on Call (MOD) schedule. Responsible for management and coordination of Psychiatry Residents and Medical Students clinical rotations to include coordinating rotations with multiple universities, obtaining required documentation, assigning preceptors, providing orientation and scheduling required trainings. Serves as liaison between CCO and the medical staff, Departments of Psychology, Social Service, Occupational Therapy (OT), Pharmacy, Adjunctive Therapy (music therapy, volunteer services) and SAMI.

Utilizing Microsoft Business Office Software Applications, prepare PowerPoint presentations, demonstrate proficiency in Microsoft Excel graphs, pivot tables, data tables, merging data, data analysis and reports. Demonstrate proficiency in Microsoft Word to prepare crucial medical & administrative documents, design and create electronic forms and templates, create memos and routine business letters. Performs administrative tasks (e.g., prepares confidential correspondence and/or reports, maintains files, maintains calendar, make travel arrangements for CCO/ACCO). Handles sensitive phone calls and channels calls to appropriate parties for response. Schedules and coordinates meetings for the CCO/ACCO.

Assists in formulation, implementation, and transcription of clinical policies. Manages and coordinates the daily concurrent review process. Provide administrative support, including electronically recording/taking notes to transcribe minutes utilizing Microsoft Word. Requiring knowledge & skill in use of medical, legal, & statistical terminology; format and make corrections to minutes prior to distribution; prepare materials/documentation/reports for upcoming meetings; provide notifications for reporting/follow-up on behalf of committees; maintain committee materials/documentation including binders of all committee meeting minutes, agendas & reports.

Coordinate specific functions under CCO’s authority, reconciles call-offs with physician’s calendar, prepare agendas and scribes for Pharmacy & Therapeutics Committee, Provision of Care Committee, Morning Report, and other committees as assigned by CCO/ACCO. Back-up scribe and support for Credentialing and Privileging Committee, Medical Staff Executive Committee, Physician Staff, General Medical Staff meetings and Morbidity and Mortality Reviews, (i.e., records, transcribes, disseminates, & maintains minutes), performs timekeeping functions for medical staff, maintenance of records and reconciliation in regard to timekeeping for clinical contractors (i.e., In Genesis); prepares & authorizes requests to purchase (E-RTP) & storeroom orders (E-REQ). Research & respond to verbal/written inquiries & complaints, provides information & explains clinical programming to public & consumers. Develops & administers special projects as assigned, such as Pandemic and/or COVID tracking of supplies, patient/employee/visitor screening data, along with preparing cumulative report of COVID tests results for the Medical Staff and Medical Executive Committee, as required. Complete other duties as assigned.

Research, compile, analyze & monitor essential quality assurance data as assigned by CCO/ACCO. Transcribe Departmental Quality Assurance Performance Improvement Plan and associated documents. Research & provide clinical information to CCO to aid in decision making. Research policies & procedures dealing with clinical services & patient care. Assists CCO in new program development, special project proposals, attend task force committees (local and statewide) and assist in implementing program policies.

What’s in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

• Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave

Employee Development Funds

• The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

• Or 12 mos. exp. as Administrative Professional 2, 16872.

• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services Supplemental Information

At OhioMHAS we strive to attract and sustain a diverse workforce by recruiting, hiring, developing, and retaining high-performing employees who work collaboratively to balance efforts toward providing prevention and recovery supports and fostering inclusion that inspires innovation, encourages respect, and promotes unlimited success.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

If you require a reasonable accommodation for the application process, assessment &/or interview, please contact Andrew Seifert, EEO Program Administrator at andrew.seifert@mha.ohio.gov or 614-466-8884.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Job Tags

Holiday work, Full time, Part time, For contractors, Local area, Day shift,

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