Virtual Assistant - Entry level (Remote) Job at Easy Recruiter, Portland, OR

S2JleENSZ0xPRjRvcjR3enptYmxMWFZwaGc9PQ==
  • Easy Recruiter
  • Portland, OR

Job Description

About the job Virtual Assistant - Entry level (Remote)


The Virtual Assistant for the CEO is a dynamic role that requires the ability to anticipate needs, think critically, offer solutions to problems, and communicate both internally and externally with a high level of professionalism and confidentiality. As the Virtual Assistant you will report to the CEO and support the executive team in scheduling and follow-ups of tiered-level leadership meetings. You will need to work with a strong balance of openness and confidentiality as this role will maintain interactions both internally with leadership and private equity group, as well as, externally with customers.

Responsibilities:
  • Scheduling meetings and maintaining agendas for board, executive, and department leadership meetings
  • Capturing key meeting notes and distributing follow-ups
  • Assist CEO in general calendaring and travel logistics
  • Assist C-suit with miscellaneous ad-hoc project and tasks
  • Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagements
  • Sourcing and interviewing of potential external partners (speakers, trainers, etc)
Requirements:
  • Familiarity with Asana or the ability to learn a new project management tool
  • Familiarity with Slack or the ability to learn a new communication platform
  • Familiarity with Microsoft office suite
  • 4 years' experience in administrative role reporting directly to upper management.
  • Superb written and verbal communication skills.
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once.
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep company confidences
Desired skills:
  • Excellent written communication
  • Ability to keep information, tasks, and follow-ups organized
  • Ability to maintain confidential information
  • Robust and flexible problem-solving skills
  • Ability to work independently and execute projects with minimal direction
Experience:
  • 1 2 years' experience managing Executive Assistant type tasks virtually
Work Model: Remote position, able to work in the office but not mandated (Brooklyn, NY). Attend mandatory quarterly company meetings in-person at New York City HQ (paid for by the company).
Additional job requirement: This job position requires in-person work as stated above, and therefore as company policy, you must be fully vaccinated against the COVID-19 virus. Proof of vaccination will be requested before your first in-person work assignment.
Here are just a few elements of our culture that you can look forward to:
  • An inclusive environment amplifies our employees' voices in fundamental conversations
  • A staff of ambitious people who want to set roots down with us and advance in their career
  • Ongoing Diversity, Equity & Inclusion training
  • Volunteer and mentorship opportunities with various NYC-based organizations
  • A safe space to let your ideas be heard and truly make an impact in the type of day-to-day you have always wanted
  • Sustainability initiatives like composting, recycling and clean energy - and pursuing B-Corp certification!
  • Shared core values among staff who are passionate about what they do
Some benefits & Perks:
  • Health, dental, vision and life insurance
  • 401(k) matching
  • Short and long-term disability
  • Paid parental leave
  • Quarterly product allowance + product discount (70% off!)
  • Paid vacation, sick and holiday time
  • Classpass
  • Headspace
  • EAP
  • Paid volunteering hours

Job Tags

Remote job, Holiday work, Temporary work, Flexible hours,

Similar Jobs

Alpla Inc.

Production Manager Job at Alpla Inc.

 ...long term and life insurance paid by ALPLA \n ~ Paid vacation; paid holidays \n \n WHAT YOU WILL ENJOY DOING \n The Production Manager will work to ensure a smooth, safe, and efficient production operation. To maintain highest standards of safety, quality,... 

Tustin Toyota

Receptionist Job at Tustin Toyota

Overview: The Receptionist courteously and efficiently answers all phone calls to the dealership in a timely and professional manner...  ...diploma or GED and previous retail and/or customer service experience Automotive dealership experience preferred. He or she must have... 

VDart Inc

GoLang Developer Job at VDart Inc

 ...Golang Developer Atlanta, GA Long Term Contract Job Description: ~5+ Years Golang Experience ~ SME in GCP experience- 4+ years ~ AWS Experience- 5+ years ~ SRE/Observability- 3 years ~ Working on Prometheus/Grafana - 3 Years... 

Essentia Health

Registered Radiologist Assistant (RRA) Radiology Practitioner Assistant (RPA) Job at Essentia Health

 ...Job Description Education Qualifications: Graduate of an accredited Radiology Assistant Program required. Job Description: Join our dedicated team at St. Mary's Medical Center in Duluth, MN. We seek a compassionate and skilled Radiologist Assistant to support... 

Treadstone Funding

Mortgage Loan Set Up Specialist - Entry Level Job at Treadstone Funding

 ...and an opportunity learn the business from an industry leader! Entry level candidates are encouraged to apply - no mortgage experience...  ...DescriptionThe Set Up Specialist is responsible for preparing a loan file for the processing department. They work cohesively with sales...