The Legal Assistant supports attorneys in all aspects of transactional real estate matters. Responsibilities include drafting and reviewing legal documents such as purchase agreements and leases, conducting title searches, ensuring compliance with real estate regulatory requirements, and providing general administrative support.
ESSENTIAL FUNCTIONS
• Draft, review, and revise legal documents, including purchase agreements, leases, contracts, closing documents, and other real estate-related legal documents.
• Utilize AIA, AIR, and CAR proprietary software for residential and commercial leases, purchase and sale agreements, and construction contracts.
• Research real estate and corporate records, including title searches, recordings, filings, liens, past property owners, property tax information, articles and statements of information available through title company database and/or government websites.
• Prepare and file UCC financing statements.
• Document markups and changes, including redlines, adding table of contents, adding or removing comments, adding automatic paragraph numbering, inserting PDFs into Word files, and editing PDF documents.
• Prioritize, coordinate, and manage legal work assignments.
• Assist attorneys and suggest process improvements.
• Input and edit attorney time entries.
• Work with the Billing Department to coordinate client bills.
• Provide support to other secretaries and attorneys when the need arises for assistance or coverage.
• Perform other duties as assigned.
QUALIFICATIONS
• 5+ years of relevant experience as a legal assistant preparing transactional and real estate legal documents.
• Knowledge of propriety real estate forms such as CAR, AIR, and AIA preferred.
• Bachelor’s degree preferred.
• Proficient in Microsoft Office – Word, Outlook, and Excel - records management software and general office equipment.
• Knowledge of iManage, ProLaw, or related software desired.
• Proficient knowledge of various related filing requirements with state and federal entities.
• Excellent communication skills – verbal and written required.
• Strong organizational skills and detail-oriented, able to organize, prioritize and complete simultaneous assignments with minimal supervision.
• Ability to establish effective working relationships throughout the Firm.
• Ability to type with speed and accuracy.
• Ability to communicate effectively and maintain confidentiality.
• Must be able to pass a background check.
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee regularly requires using hands or fingers, handling or feeling, and reaching with hands and arms. The employee frequently must sit for prolonged periods at a desk and work on a computer. The employee is occasionally required to stoop, kneel, crouch, talk, or hear. The employee must be able to lift up to 15 pounds. This job requires close vision, distance vision, and the ability to adjust focus.
WORKING CONDITIONS
This job is primarily in an indoor office environment with varying noise levels. There may be different degrees of temperature. The employee may be interrupted from time to time.
WHAT WE OFFER OUR EMPLOYEES
• 401(k) plan
• Health, Dental, and Vision
• Aflac
• Employer paid life and accidental death & dismemberment benefit up to $25,000.
• Holiday Pay
• Vacation, Sick Time, and 2 Floating Holidays
• Full-Time at 37.5 hours per week (7.5 hours/day)
• Company Events – Administrative Week, Halloween, Holiday Party, Monthly Birthday and Anniversaries Celebrations and much more.
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