Job Description

Job Description

Job Description

We’re hiring a professional, highly organized real estate office manager to supervise our administrative assistants and ensure our operations run smoothly. Your responsibilities include maintaining new MLS listings, organizing paperwork and transaction contracts, and scheduling appointments. You’ll also be in charge of the monthly budget, purchase office supplies when necessary, and perform basic bookkeeping duties. Top applicants have an eye for detail, love helping people, and are energized by the daily variety this job offers! If you can’t wait to get started, apply now!

$18 - $19 hourly

• Create and update MLS listings in the database and oversee the marketing materials for each listing, including social media posts, photography, signage coordination, brochure drop off, and any other necessary materials
• Arrange for team meetings, appointments, and travel
• File paperwork and assist other real estate brokerage employees with contracts such as title exams, title sheets, executing commissions, and coordinating buyer and seller information when necessary
• Adapt to the needs of the realty team and step up to help when appropriate
• Direct office procedures and manage all administrative duties and staff to make sure operations run smoothly

• Organization Management
• Maintain the culture and customer care systems to insure business growth and referrals from past, current and future clients
• Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
• Create and maintain employee onboarding systems
• Help recruit agents to join the team
• Help train and onboard new agents onto the team
• Maintain the books, pay the bills, handle payroll, assure the collection of commissions, maintain the budget, and generate financial reports
• Oversee all contracts through closing
• Create and maintain an operations manual that documents all systems and standards
• Track and review goals weekly
• Attend training as needed
• Schedule travel and training
• Schedule and coordinate vendor visits to the team
• Master the systems and websites used in tracking our clients and contracts through Closing.
• Supervises all administrative and marketing processes
• Continually look for ways to save money, increase sales increase profitability
• Customer/Agent Relationship Building
• Build relationships with the clients
• Acts as the gatekeeper for Team Lead

• Basic computer skills including experience with Microsoft Excel
• High school graduate, G.E.D. recipient, or equivalent required, bachelor’s degree preferred
• Excellent time management, problem-solving, and communication skills
• Real estate license not required, but knowledge of the real estate industry is a plus
• 2 years of office management experience or similar work experience required

Key Skills:

• Incredibly service-oriented attitude
• An eye for design and marketing
• Very strong written and verbal communication skills used to keep all stakeholders informed at all times
• Exceptional organizational and project management abilities
• Learning-based, actively and independently seeking out answers when necessary.
• Strong work ethic and timely with very flexible work hours.
• Ability to focus and complete tasks in a fast-moving environment
• Attention to detail and accuracy
• Confidence in dealing with clients and colleagues
• Calm under pressure
• Learning based
• Proven ability to succeed
• Leadership and consensus-building skills
• Driven to succeed and grow into greater positions of responsibility, benefits, and pay.

Requirements:

• Administrative experience in an office setting
• Real Estate license (preferred but not required)

The Rupesh Patel Home Selling Team is a Top-Selling Team in the Upstate SC real estate market. We are looking for motivated individuals who want to succeed at the highest level. We are committed to developing our team members and helping each one succeed. Come grow with us!

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