Personal / Family Assistant / Sports Coach Job at Private Organization, Glen Cove, NY

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  • Private Organization
  • Glen Cove, NY

Job Description

Job Description

Job Description

The Personal / Family Assistant to the CEO will support a variety of tasks related to the professional, personal, and family coordination of the CEO to simplify and streamline responsibilities. A successful candidate is deeply motivated with a solution-oriented, problem-solving mindset. The assistant should be highly organized and detail-oriented, be able to keep a pulse on multiple responsibilities simultaneously and be able to anticipate needs. A successful candidate should thrive in a fast-paced environment, and be occasionally available to travel as needed.

 
Hours : Regular schedule is Monday – Friday 2pm – 7pm, every other Saturday 9am – 2pm 

 

Responsibilities  

  • Research, plan, coordinate, and facilitate a program to support the optimal development for CEO’s child with special needs. 
  • Program to include coaching and participation in sports including tennis, basketball, and swimming. 
  • Manages all aspects of children's calendars and schedules.
  • Proactive and enthusiastic about delivering positive results. 
  • Familiar with working in a fast-paced environment and being on-the-go all day. 
  • Handle requests and queries appropriately, prioritize tasks, and execute responsibilities efficiently and in a timely fashion. 
  • Manage time effectively and keep organized. Possess strong attention to detail with the ability to understand and keep a pulse on multiple responsibilities. 
  • Act as a first point of contact for the CEO as necessary; able to answer phone calls and direct them appropriately. 
  • Keep digital records of tasks and longer-term projects. Track progress using MS Office, MS Teams, and related software. 
  • Transports CEO, family, and clients to and from appointments. 
  • Travels domestically and internationally with CEO and family when needed. 
  • Picks up and delivers items or runs errands for CEO, clients, and family. 
  • Shops for CEO and children (clothing, gifts, necessary items). 
  • Maintain high levels of discretion and confidentiality in all aspects of responsibilities. 
  • Maintain and report on financial records and activity (storing receipts from purchases, compare with credit cards, processing returns, etc.). 
  • Occasionally, perform office duties when needed. 
  • Occasionally, record notes and messages for the CEO.
  • Must be dog friendly – take the dog to the vet occasionally. 
  • The company reserves the right to add or change duties at any time. 

     

Qualifications  

  • Bachelor’s degree required in a related field.
  • Experience working with children in an education/development environment is required. 
  • Excellent time management and organization, incredibly detailed-oriented 
  • Excellent oral communication, active listening, and written communication skills
  • Experience with financial recordkeeping 
  • Strong customer service and social skills,
  • Spanish speaking skills a plus 
  • Passport Ready
  • Must be able to work overtime and occasionally on the weekends
  • Comfortable lifting 30-50lbs 
  • Driver’s license with a clean driving record and reliable transportation 

 

Job Tags

Weekend work, Saturday, Monday to Friday,

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