Job Description
Benefits/Perks
* Excellent Work Environment: Our team fosters a collaborative and supportive atmosphere.
* Weekday Schedule: Enjoy a balanced work-life routine with a standard Monday-Friday schedule.
* Career Advancement Opportunities: Pursue professional growth and development within our organization.
* Comprehensive Health and Supplemental Insurance: Access to essential health coverage and additional benefits.
Job Summary:
We are seeking a dedicated Personal Assistant to join our esteemed team. As a Personal Assistant, you will assume a multifaceted role, encompassing responsibilities such as managing personal and professional schedules, organizing owner(s)’ email inboxes and calendar events, coordinating meetings, taking meeting notes, coordinating events, and handling collection calls and emails. Your role will also involve collaborating closely with other coordinators, company staff members, and even family members to ensure seamless office operations.
Ideal Candidate:
The ideal candidate possesses exceptional communication and interpersonal skills, demonstrates exceptional organizational abilities, and exhibits the capacity to multitask effectively, often managing multiple projects simultaneously.
Job Requirements:
* Monday-Friday Schedule: 8:00 AM - 5:00 PM with an hour lunch break.
* Beginner Position or Experienced Candidate: We welcome both individuals seeking entry-level opportunities and those with relevant experience who are willing to start with a lower-paying role while progressing within the company.
Responsibilities:
* Schedule Management: Create and maintain a realistic and accurate calendar.
* Daily Reminders: Send daily schedule reminders for the entire day.
* Task and Meeting Reminders: Remind owners of tasks and upcoming meetings.
* Email Inbox Organization: Organize owner(s)’ email inboxes.
* Call Handling: Answer and screen calls as needed.
* Errand Running: Perform errands as required.
* Supply Ordering: Order essential and non-essential supplies.
* Collection Calls and Emails: Handle 1-2 hours of collection calls, SMS, and emails daily.
* End-of-Day Collection Reports: Compile daily EOD collection reports.
* Collaboration: Collaborate closely with various individuals to ensure alignment and efficiency.
Qualifications:
* Exceptional Communication and Interpersonal Skills: Demonstrate strong verbal and written communication abilities.
* Organizational Proficiency: Exhibit exceptional organizational skills and the ability to manage multiple tasks simultaneously.
* Independence and Teamwork: Possess the ability to work independently and effectively within a team environment.
*Quickbooks and reporting experience would be a benefit, but not requirement.
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