Job Description

Job Description

Our client is looking for a Payroll Manager to join their Team! The Payroll Manager will be responsible for monthly, quarterly and annual reporting and system updates pertaining to payroll records and accounting information and will supervise the payroll department.

Responsibilities in this role include:

• Processes Department of Labor monthly and quarterly reports for multiple states.
• Remits monthly union fringe reports for all unions.
• Writes Cognos Reports and IDI Views.
• Processes W2’s and Affordable Care Act Reporting annually.
• Remits Quarterly Unemployment Reports and Payments.
• Transmits the files for 1095C’s weekly to the third party administrator.
• Maintains Excel timesheet import spreadsheet used by projects for importing time into eCMS.
• Works closely with project staff to maintain accurate pay rates based on project location and special circumstances that dictate a rate differential.
• Provides payoff check information.
• Serves as main point-of-contact for general accounting staff performing bank reconciliations on the payroll account and the petty cash account.
• Maintains union rates and union fringe rates in eCMS upon receipt of renewal notice. Reviews system for expiration dates and proactively researches for renewal information.
• Performs an ongoing review of existing setups to maintain consistency in all aspects of the payroll module such as the employee class master and corresponding descriptions within the employee master.
• Performs 941 balancing quarterly and W2 balancing annually.
• Responsible for new Union set-up.
• Responsible for setup of prevailing wage rates by project.
• Transmits unemployment documents to unemployment company daily and responds to claims as needed.
• Ensures VOE’s are completed along with unemployment audits.
• Manages the online new hire/rehire site from the third party administrator for the company and be the companies point of contact.
• Aware of current fraud trends related to payroll and coordinates with Controller on developing policies and procedures to address these risks.
• Travels to Company and subsidiary offices; offsite client, subcontractor, and supplier meetings; and other locations across North America to fulfill the essential duties of the role as required.
• Exhibits regular and reliable attendance in person as required by the Supervisor, Company guidelines, and/or project and office obligations.

Top skills you need to have:

• 3-5 years of Corporate Payroll supervisory experience
• Strong Excel skills
• Experience with Microsoft Office-based applications and project management software systems.
• Bachelor’s degree or equivalent from four year college or university AND two years of general ledger work experience OR equivalent combination of education and experience.
• Strong understanding of union payroll, prevailing wage and other federal or state wage regulations is a plus

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