Job Description

We are seeking a detail-oriented and experienced Payroll Manager to oversee the end-to-end payroll process for a workforce of approximately 1,500 employees, including full-time, part-time, hourly, and salaried team members. This role requires a strong understanding of payroll systems, tax filing, compliance, and benefits taxation, along with the ability to manage tight deadlines and resolve payroll discrepancies effectively. You will supervise a team of two payroll technicians and ensure the accurate and timely processing of payroll in a complex, multi-state environment.

The ideal candidate is ambitious, deadline-driven, and adept at improving processes while working collaboratively in a fast-paced environment.

Payroll Processing:

• Oversee bi-weekly payroll for 1500+ employees, ensuring accuracy and timeliness.
• Prepare payroll from Monday to Wednesday of payroll weeks, ensuring payouts occur on Thursdays.

Issue Resolution:

• Address and resolve payroll discrepancies (e.g., incorrect payments).
• Collaborate with payroll technicians to identify and fix issues before the next cycle.
• Complete and document root cause analysis forms for errors.

Compliance and Taxation:

• Ensure payroll tax filings are accurate and completed by Fridays during payroll weeks.
• Stay updated on FLSA compliance, multi-state payroll laws (primarily Colorado and New Mexico), and IRS regulations.

Employee Support:

• Provide exceptional customer service to employees regarding payroll inquiries or issues.
• Assist remote employees across multiple states in resolving payroll-related concerns.

Benefits Knowledge (Preferred):

• Familiarity with IRS treatment of benefits such as FSA, HSA taxation, travel, and moving expenses.

Annual Tasks:

• Lead the preparation and distribution of W-2s.
• Assist with year-end tax filings and compliance reporting.

Collaboration and Systems Integration:

• Work with the benefits team to ensure payments are remitted accurately.
• Support system updates and integrations.
  

Education:

• Bachelor’s degree in Business, Human Resources, or Accounting preferred.
• Candidates with 10+ years of payroll supervisory experience overseeing 200+ employees will be considered in lieu of a degree.

Experience:

• Minimum 5+ years of payroll experience in a complex, multi-state environment.
• Healthcare or 24/7 operational industry experience preferred (e.g., hospitals, manufacturing).
• Proven experience managing and developing a team.

Technical Skills:

• Advanced proficiency in Excel (Pivot Tables, VLOOKUP).
• Experience with payroll/timekeeping software: Workday (Payroll) and Kronos (Timekeeping).
• Familiarity with system integrations and troubleshooting is a plus.

Personality:

• Ambitious, detail-oriented, and process improvement-focused.
• Ability to handle tight deadlines and adapt to evolving priorities.
  

• Opportunity to work on a high-level payroll team with future growth potential.
• Ability to transition into other areas of the team within the organization.
• Work in a collaborative, family-oriented environment with a supportive hiring manager.

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