Office Assistant Job at Custom Dryer Service, Fergus Falls, MN

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  • Custom Dryer Service
  • Fergus Falls, MN

Job Description

Job Description

Job Description

Description:

 

Description

We are seeking a detail-oriented and highly organized Office Assistant with Billing expertise to support our administrative and billing processes. This role is ideal for someone with strong office management skills and a solid understanding of billing procedures. The Office Assistant will be responsible for handling general office tasks and assisting with the preparation and processing of invoices and payment tracking.

Key Responsibilities:

Office Assistant Duties:

  • Perform general administrative tasks, including answering phones, responding to emails, and managing office supplies.
  • Assist with maintaining office equipment and ensuring a clean, organized work environment.
  • Support the office team with various administrative projects as needed.

Time and Attendance Duties: 

  • Maintaining divisions time keeping though an electronic time keeping system.

Billing Duties:

  • Prepare and issue invoices to clients based on services provided, ensuring accuracy and timeliness.
  • Monitor accounts receivable, tracking payments and following up on outstanding invoices.
  • Reconcile billing discrepancies and resolve client issues regarding invoices and payments.
  • Maintain records of all billing transactions and provide reports as requested by management.
  • Process payments and update financial records in the company’s accounting software.
Requirements:

 

Requirements

Skills & Qualifications:

  • High school diploma or equivalent; additional certifications in office administration or      accounting preferred.
  • Proven experience in an office assistant role, with a focus on billing or accounting preferred.
  • Strong knowledge of billing and invoicing procedures.
  • Familiarity with accounting software (e.g., QuickBooks, etc.).
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent organizational skills and attention to detail.
  • Strong communication skills, both written and verbal.
  • Ability to manage time effectively and handle multiple tasks simultaneously.
  • Professional demeanor and ability  to work well with a team.

PI17d72de1f101-25405-39320197

Job Tags

Work at office,

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