Job Description

Office Assistant

Summary:

The Office Assistant provides essential administrative support, ensuring the smooth operation of day-to-day functions while managing multiple priorities with strong organizational skills and attention to detail. This role plays a key part in maintaining office efficiency and supporting various business initiatives. The ideal candidate excels in communication and multitasking, demonstrates proficiency in Microsoft Office, and is committed to delivering exceptional customer service.

Responsibilities:

• Support office supply management, including purchasing, inventory tracking, and maintaining cost-effective stock levels.
• Process invoices and expense reports, ensuring accuracy and compliance with company policies.
• Provide administrative support, including but not limited to calendar management, meeting coordination, and material preparation.
• Assist in planning and executing company events, meetings, and training sessions, ensuring proper room setup and material organization.
• Facilitate internal communications by drafting and distributing memos, announcements, and company policies.
• Maintain and update department databases, ensuring data accuracy and generating reports as needed.
• Handle confidential employee information with professionalism and discretion.
• Coordinate with vendors, internal teams, and stores for administrative support, including ordering, receiving, and distributing supplies.
• Perform receptionist duties, such as handling incoming calls and providing customer service support.
• Perform other duties as assigned by management.

Qualifications:

• A High school diploma or equivalent required; Bachelor's degree preferred.
• Bilingual in English/Mandarin or English/Spanish required.
• At least 1 year of experience is preferred.
• Proficient in Google Workspace, Microsoft Office Suite, or related software.
• Strong analytical, documentation, and interpersonal skills.
• Excellent phone etiquette and customer service skills.
• Highly organized with strong attention to detail, able to multitask in a fast-paced environment.
• Ability to work independently and effectively prioritize tasks.
• Authorized to work in the United States without sponsorship.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• This job may require standing or walking for extended periods of time, lifting up to 50 pounds, and performing repetitive motions.

Position Details:

• Employment Type: Full Time
• Location: 6338 Regio Ave, Buena Park, CA 90620

Benefits:

• Medical, Dental, Vision, and Life Insurance.
• 401 (k) Retirement Saving Plan with 4% Company Match.
• Long-Term Services Award.
• Employee Discount.
• Paid Time Off.

Compensation:

The pay range for this job starts at $$20 per hour. This is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) the responsibilities of the job, your education, skills, qualifications, experience, and location.

Beware of Job Scams:

We prioritize applicant safety at TAWA Services, Inc. Please exercise caution during your job search. Be wary of unsolicited offers, requests for personal information or upfront payments, poorly written job descriptions, unrealistic promises, and unprofessional communication. Research employers, verify job postings, and trust your instincts. Report any suspicious activity. For helpful guidance on identifying job scams, visit this link provided by the Indeed website:

Disclaimer:

Our goal is to be a recognized leader in the industry while providing a great workplace for employees. Please note the job descriptions are intended to describe the general nature and level of work being performed by people assigned to the position. They do not cover all the details of skills, duties, or responsibilities required for the positions. Thus, they are not to be construed as an exhaustive list of all skills, duties, and responsibilities required for personnel. All personnel may be required to perform duties outside of their normal responsibilities as instructed by management. Skills, duties and responsibilities may change at any time with or without notice. We are an E.E.O. employer.

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