Meeting Planner Job at National Defense Industrial Association, Arlington, VA

TDdHL0RoZ0hNbEFzcEl3NndtemtLbmRoaGc9PQ==
  • National Defense Industrial Association
  • Arlington, VA

Job Description

Job Description

Job Description

Salary: 48000-52000

POSITION SUMMARY

The NDIA meeting planner is responsible for all aspects of assigned meetings, conferences, and events within guidance provided by the Director.

Major Responsibilities

  • Responsible for site selection, including coordination with venue on logistics, speakers, on-site management.
  • Perform site visits and participates in venue negotiations for space, services and catering to support assigned meetings.
  • Manage event marketing to include mass email and mail functions, , call-for-papers, meeting brochures and agendas, marketing postcards, conference proceedings, website management and maintenance, awards management, ‘house ad’ materials for placement in National DEFENSE magazine and additional publications and other similar media as requested.
  • Oversee customer service, display/exhibit registration and management, sponsorship sales and fulfillment, post-conference administrative and financial actions, formatting and posting of proceedings, and other administrative and logistics actions required to ensure a successful event.
  • Coordinate and collaborate with exhibits team assigned manager for events the Exhibits Department supports.
  • Pre-event responsibilities for assigned events to include: producing attendance data, name badges, rosters, and financial reports; and coordinating follows-up with vendors, hotels, speakers, exhibitors, Committees, Divisions and client POCs on logistics.
  • Perform on-site management of assigned events to include registration, attendee/customer service fulfillment, food and beverage service delivery, audio-visual services delivery, security, local transportation, sponsorship fulfillment and display/exhibit delivery, etc. and interface between Division/client and venue support staff.
  • Perform financial duties which include: contributing to development of detailed budgets for assigned meetings, monitoring budget execution throughout the year, participating in monthly budget reviews as required, processing refunds, and performing other administrative financial post-conference actions.

QUALIFICATIONS, KNOWLEDGE, SKILL REQUIRED

  • Associate degree or equivalent education (Bachelor's degree a plus).
  • Minimum 2 years’ experience in a related role within event, conference, meeting planning industry.
  • Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational
  • Ability to multi-task and work closely with all levels of staff in the Association.
  • Work independently on projects, from conception to completion, and ability to work under pressure to handle a wide variety of activities and confidential matters with discretion.

ADA SPECIFICATIONS

(Physical demands that must be met to successfully complete the essential functions of the job list items such as unusual work schedule, occupational risk, travel required, physical effort, environment and demands that must be met to perform the essential functions of the job.)

This position is primarily located in the Arlington, Virginia office with regular travel to external locations for setup and facilitation of meetings and special events including overnight travel and periodic overtime. This position will also require some bending and lifting.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Job Tags

Local area, Night shift,

Similar Jobs

Electronic Arts

Game Design Intern (Summer 2025) Job at Electronic Arts

 ...hundreds of millions of players around the world who love our games. We aim to be the best at meeting players where they are and supporting...  ...anywhere.What You'll Do:You will work with engineers and designers to develop and debug behaviors for pedestrians and vehicles in... 

Trilogy Oilfield Services

Flowback Operator I (Watford City, ND) Job at Trilogy Oilfield Services

 ...our operations in the oil and gas industry. About Us: Trilogy is a leading provider of oilfield services in the Bakken and Permian Basin regions. With a focus on safety, efficiency, and quality, we strive to deliver top-notch solutions to our customers while creating... 

Mathis Brothers

Digital Marketing Manager (OKC/FT) Job at Mathis Brothers

 ...Schedule: Monday - Friday, 8 AM to 5 PM Perks that come with the job as a Digital Marketing Manager: Fun work environment! Benefits Package - Health, Dental & Vision, 401k, Life Insurance, HSA, FSA, Accident, Critical Illness, and Hospital Indemnity coverage... 

Clarkson Construction Company

Safety Manager Job at Clarkson Construction Company

 ...Job Description Job Description Clarkson Construction Company is a leading firm in the heavy civil construction industry, with a proud...  ...most vibrant cities. Essential Responsibilities Enforce safety programs to comply with OSHA standards and other applicable... 

SSM Health

Echo Sonographer - Weekend Job at SSM Health

 ...Relocation assistance is available for those outside of metro St. Louis. * The Ultrasound team takes pride in the staff we have and the care we provide at SLU Hospital. Our sonographers work alongside our Residents and Attendings, specifically our world renown liver...