Job Description

A global financial firm is seeking a professional, polished, and proactive temporary Receptionist to serve as the front-facing representative of its New York City headquarters. This full-time, on-site role is part of the Corporate Services – Facilities function and plays a key role in promoting a seamless, client-centric workplace experience. The ideal candidate has experience in front office reception and facilities coordination, with strong interpersonal skills and the ability to thrive in a fast-paced, highly visible role.

Key Responsibilities

• Serve as the first point of contact for all guests, employees, and clients; greet and direct visitors professionally
• Cover the front desk from 8:00 AM to 5:00 PM with a 1-hour lunch break
• Manage incoming calls via the switchboard and provide wayfinding and hybrid workspace support
• Maintain reception and adjacent meeting rooms to ensure consistent readiness and cleanliness
• Support office events, including occasional after-hours coordination (2–6 times per month)
• Assist with facilities-related tasks including visitor registration, internal signage, office supply ordering, and vendor coordination
• Manage meeting room scheduling and daily operations using internal facilities platforms
• Liaise with building management and register guests for security clearance and access
• Participate as an active member of the Life Safety Team , including emergency response and drill leadership
• Assist with office deliveries, messengers, and courier coordination
• Provide general administrative support (expense reports, travel booking, ad hoc projects)
• Serve as owner and administrator for visitor management and desk reservation systems

Qualifications

• 2+ years of front office or receptionist experience in a corporate setting; experience with facilities support strongly preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Strong verbal and written communication skills with a polished, professional demeanor
• Excellent multitasking and organizational skills
• Client-centric, proactive mindset with the ability to troubleshoot and manage priorities
• High level of discretion, dependability, and collaboration across teams
• Experience with AV equipment and facilities management systems a plus
• Minimum of an Associate’s Degree

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