Job Description

Job Description

Job Description

We are seeking a proactive and detail-oriented Executive Assistant to support a senior executive at our office in Exton, Pennsylvania. The ideal candidate will be highly organized, possess exceptional communication skills, and thrive in a fast-paced environment. You will be responsible for managing the day-to-day administrative tasks and ensuring the executive’s time is effectively managed.

Key Responsibilities:

• Calendar Management : Schedule and coordinate meetings, appointments, and travel arrangements.
• Communication : Act as the first point of contact for the executive, managing phone calls, emails, and correspondence.
• Meeting Preparation : Organize meeting agendas, take minutes, and follow up on action items.
• Travel Arrangements : Book flights, accommodations, and transportation for both domestic and international travel.
• Project Management : Assist in managing key projects, tracking deadlines, and ensuring tasks are completed in a timely manner.
• Document Preparation : Prepare and edit presentations, reports, and other documents as needed.
• Confidentiality : Handle sensitive information with discretion and maintain the highest level of confidentiality.
• Office Support : Provide general administrative support to ensure efficient office operations.

Qualifications:

• Education : Bachelor’s degree preferred, or equivalent experience.
• Experience : Minimum of 3 years of experience as an Executive Assistant or in a similar role.

Skills :

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Proficiency in Google Drive, Minute Taking, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Attention to detail and problem-solving skills.

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