Job Description
We are offering a long-term contract employment opportunity for an Executive Assistant in Chattanooga, Tennessee. This role is situated in the manufacturing industry and provides a hybrid work arrangement, entailing in-office and remote work. The Executive Assistant will be primarily responsible for supporting senior executives, managing administrative tasks, and handling sensitive information.
Responsibilities:
• Conduct research from various sources to generate proposals, reports, and other supportive materials.
• Manage the administrative needs of departmental events including preparation of materials, maintenance of participant lists, agendas, minutes, food, lodging, follow-up, etc.
• Handle the schedule and travel arrangements for team members, consultants, and professional affiliations as indicated.
• Prepare and manage outbound communications and correspondence on behalf of the departmental initiatives.
• Maintain effective documentation systems for corporate contracts, initiatives, and certifications.
• Support departmental legal needs and maintain effective tracking and documentation.
• Manage administrative tasks including departmental supplies, mail, copier services, and manage departmental shipping needs.
• Provide back-up support for front desk/receptionist and office manager as indicated.
• Support trade shows through calendar coordination, travel, shipping, ordering, management of trade show leads.
• Assist in the management of departmental interns as indicated.
• Minimum of 5 years of experience as an Executive Assistant or Sr. Administrative Assistant
• Proficient in Microsoft Office Suite including MS Excel, Microsoft Outlook, and Microsoft PowerPoint
• Excellent written and verbal communication skills
• Proven experience in calendar management and scheduling on behalf of executives
• Demonstrated ability to manage special projects with a high degree of efficiency and accuracy
• Strong background in providing comprehensive administrative assistance to executives
• Experience in preparing and delivering executive presentations
• Ability to create, compile, and edit reports and documents
• Must have legal right to work in the location of the job without sponsorship
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