Job Description

What you’ll need to succeed as an Executive Administrative Assistant at XPO

Minimum qualifications:

• Bachelor's degree or equivalent related work or military experience
• 5 or more years of experience supporting a senior executive
• Ability to handle sensitive information with the utmost discretion and maintain confidentiality at all times
• Proficient in Microsoft Office Suite (including Outlook, Word, Excel and PowerPoint) and other related software as needed
• Demonstrated ability to effectively multitask and meet deadlines
• Experience with event planning logistics
• Comfortable with learning new software and online tools

Preferred qualifications:

• An eye for detail, conscientiousness and thoroughness when completing work
• Highly organized work style
• Excellent interpersonal skills
• A "no job is too big or too small" attitude
• Typing speed of at least 70+ wpm (as typing is a critical skill for this position, we encourage you to review and practice your typing skills throughout your application process here:

About the Executive Administrative Assistant job

Pay, benefits and more:

• Competitive compensation package
• Full health insurance benefits available on day one
• Life and disability insurance
• Earn up to 15 days of PTO over your first year
• 9 paid company holidays
• 401(k) with company match
• Education assistance
• Opportunity to participate in a company incentive plan

What you’ll do on a typical day:

• Due to the critical nature of this role, this position is required to be in the office 5 days per week at our Greenwich, CT corporate location
• Serve as the executive assistant to the global chief human resources officer
• Offer additional support to other senior executives as needed
• Maintain accurate calendars and prioritize important deliverables
• Plan and arrange domestic and international travel itineraries and accommodations
• Complete expense reports, invoicing and external billing for suppliers
• Draft high-level presentations, communications and documents using Word, Excel and PowerPoint
• Collaborate with others to organize various team events
• Lead various engagement activities for the corporate office

• Provide backup support to other administrative professionals in the office during their absences or vacations #PIQ

About XPO

XPO is a top ten global provider of transportation services, with a highly integrated network of people, technology and physical assets. At XPO, we look for employees who like a challenge and can communicate effectively in all situations. We want to leverage your skills and years of experience to drive positive results while ensuring a bright future for yourself and XPO. If you’re looking for a growth opportunity, join us at XPO. 

We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.

All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test. 

The above statements are not an exhaustive list of all required responsibilities, duties and skills for this job classification. 

Review XPO's candidate privacy statement here .

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