Job Description

Global investment management firm is seeking an Investment Transitions & Operations Associate at their global headquarters in West Los Angeles. This is an exciting opportunity for an experienced business operations professional within the financial services industry to join a fast-paced environment with strong potential for learning and growth.

Responsibilities

Portfolio Onboarding & Data Management

• Operate and maintain the firm’s portfolio onboarding workflow and ensure accuracy of portfolio reference data across core systems.
• Create, maintain, and close portfolios within portfolio management, accounting, and analytics platforms; ensure proper data hierarchy and downstream linkages in accordance with control procedures.
• Coordinate legal entity and portfolio structure changes within key systems based on business input and maintain full documentation for audit and compliance purposes.

Cross-Functional Coordination

• Communicate portfolio setups and data changes to internal partners to anticipate and mitigate downstream operational impacts.
• Collaborate with accounting teams to align general ledger structures, mapping, and account-level configurations during onboarding and month-end processes.
• Coordinate onboarding activities for clients, third parties, and related entities across various internal teams and external stakeholders.

Controls, Governance & Audit Readiness

• Execute and track onboarding events and data change requests, ensuring sign-offs, evidence collection, and compliance with internal control standards.
• Support a strong control environment through procedure maintenance, audit preparation, issue management, and remediation tracking.

Process & Technology Enhancements

• Work closely with product and technology teams to identify and test system and workflow enhancements, including automation, data quality improvements, and operating model efficiencies.
• Participate in structured user acceptance testing (UAT) and provide feedback to support successful implementation of changes.

Qualifications & Experience

• Bachelor’s degree in Finance, Accounting, Economics, Business, or related field (or equivalent work experience).
• Minimum 5 years of experience in asset management, broker/dealer operations, custodian administration, or similar financial services environment.
• Prior Middle Office or Operations experience strongly preferred, including transitions, account setup, or portfolio data stewardship.
• Familiarity with a broad range of investment products (e.g., fixed income, currencies, private assets/alternatives, derivatives).
• Experience working with systems supporting portfolio management, accounting, and/or custody operations; exposure to leading industry platforms is a plus.
• Demonstrated ability to coordinate cross-functional projects and collaborate with technology/product partners on system enhancements, UAT, and change management.
• Strong organizational skills with the ability to manage multiple concurrent onboarding events under tight timelines.
• Comfortable working with ambiguity and proactive in clarifying requirements, identifying risks, and proposing solutions.
• Intermediate to advanced Excel skills; exposure to SQL or Python for data validation and control checks is advantageous.
• Strong documentation discipline, attention to detail, and audit readiness mindset.
• Excellent written and verbal communication skills with the ability to tailor updates for diverse stakeholders.
• Proven ability to prioritize, escalate appropriately, and independently manage competing deadlines.

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