Job Description

Job Description

Olgoonik is an Equal Opportunity Employer

Overview:

The Accounts Payable Specialist position oversees the high volume day-to-day, month-end, and year-end processes of a multi-subsidiary organization. This role is responsible for making timely vendor payments and providing management with accurate accounts payable reports. A successful candidate must be able to accomplish tasks with little supervision, be highly organized, and be able to manage shifting priorities.

Primary Responsibilities:

• Establish and maintain vendor records.
• Acquire and code invoices in AP software.
• Review invoices acquired by other departments for proper approvals and coding.
• Match vendor invoices to approved purchase orders when applicable.  
• Assist in review and coding of employee expense reports.
• Process vendor payments, including electronic payments and manual check runs.
• Ensure all vendors are paid when due.
• Reconcile credit card statements bi-monthly.
• Reconcile vendor statements with vendor accounts and resolve discrepancies monthly.
• Reconcile AP general ledger accounts monthly.
• Prepare monthly accrual reports and other AP related reports, as requested.
• Maintain 1099 vendor records and prepare annual tax forms/reports.
• Provide backup and support for the AP Supervisor.
• Make recommendations and implement processes to maximize efficiency.
• Maintain positive relationships with all vendors and inter-company personnel involved in AP processes.
• Other duties as assigned.

Supervisory Responsibilities:  

• N/A

Education and/or Experience:

• High school diploma or equivalent (GED) required. 
• Minimum of 2+ years accounts payable experience, with a minimum of 1 year in a multi-company environment required.
• Proficient in Microsoft Excel, Outlook, and Word.  
• Associate’s degree in accounting, Finance, or a related field preferred.
• Government contracting accounting experience preferred.
• Sage Intacct and TimberScan Titanium experience desirable.

Knowledge, Skills, and Abilities:

• Able to listen and carry out written or verbal instructions.
• Must be highly organized and able to multi-task.
• Able to work independently and meet critical deadlines.
• Communicate effectively, both in writing and verbally. 
• Maintain a strong attention to detail.
• Strong analytical and critical thinking skills required.
• Maintain a positive attitude in a high-paced environment.

Certificates, Licenses, Registrations:

• N/A

Security Clearance:

• N/A

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell.  The employee must occasionally lift and or move up to 25 pounds.  

Work Environment:

General office environment. May work in a cubicle in a standard office environment.  Some travel both domestically and internationally required based on business demands. 

Olgoonik is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law. 

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